Description

The Marine Technology Society (MTS) believes that advancements in the development and use of marine technologies are essential to support responsible and sustainable use of the ocean. Founded in 1963, we are an international professional society that provides members of academia, government, and industry a common forum for the exchange of information and ideas. Our members are engineers, scientists, technologists, policy makers, and educators on the leading-edge of technology design and application. MTS members work within the full spectrum of ocean and subsea technologies that support sustainable ocean use, ranging from offshore energy to dynamic positioning, ocean robotics to buoys, and many more.

The MATE ROV Competition is a flagship program of MTS. Created in 2001, the competition has engaged, educated, and empowered a global community of learners to design and build ROVs (remotely operated vehicles), vertical profiling floats, sensors, and tooling to tackle mission tasks based on real-world scenarios. Under the guidance of mentors (aka “coaches”), student teams also prepare safety and technical documentation, engineering presentations, and marketing displays, among other components, that are evaluated by working professionals who volunteer their time and expertise as judges and technical support. 

The Role

MTS seeks a MATE Competition Registrar to join our growing headquarters team as a part-time contractor. The Registrar is responsible for overseeing MATE competition registration planning and coordination, organization and management of databases, maintaining documentation and compliance of registered participants. Reporting to the MATE Executive Director, this role will manage and administer the registration system of MATE ROV Competition to support regional competitions and the MATE World Championship event.

This position will also work collaboratively with colleagues within Team MATE and across MTS headquarters to, as needed, develop, finetune, and streamline registration processes that increase efficiency, track and demonstrate impact, and deliver value to the MATE Competition and broader MTS community. The MATE Registrar is expected to exhibit the highest professional and personal behavior as a highly visible representative of MATE and the overall society brand.

This includes the following essential functions and other duties as assigned: 

Competition Registration

• Managing the event registration system (Active.com), to include identifying potential new functionalities as well as other products that may be a better fit for competition needs.
• Administering and managing youth protection policies and procedures tied to registration, including ensuring compliance with the regional coordinator MOU.
• Interfacing with Active.com technical and/or sales support, as needed.
• Refining and documenting the process for gathering and tracking regional registration information.
• Providing technical support and Q&A to regional partners and competition participants about registration.
• Contribute to the development and implementation of the Active.com mobile application for event communications and scheduling support.
• Managing requests for letters of invitation.
• Serving as the on-site registrar at the World Championship.
• On-site coordination and management of the team check-in process. 

Data Management, Analysis, and Reporting

• Compiling the annual competition registration data and summary report.
• Reconcile regional registration fees and liaise with the MTS accounting team to ensure accuracy and compliance with the regional coordinator MOU.
• Liaise with the MTS Manager of Member Relations on the accounting and reconciliation of society memberships generated via the MATE ROV Competition registration.
• Exporting e-mail addresses of adult registrants (>18 years of age) for the MATE CRM.
• Contributing registration data to inform the process for tracking competition network and revenue growth.
• Contributing to data analysis and discussions to inform potential future revisions to the registration fee structure and regional fee-sharing. 

Requirements

The MATE Competition Registrar is responsible for administering annual MATE competition season registration – from event registry set-up to managing individual team/team member/volunteer registration, providing registration support, and on-site coordination and support of team check-in at the World Championship. This role involves handling sensitive data and PII and requires a strong commitment to confidentiality and data protection.

To that end, this position requires:

• Keen attention to detail as well as demonstrated time- and project-management skills, including an ability to meet multiple deadlines by maintaining a high level of organization.
• Experience building and managing registries, including refining registration processes and procedures, informing and implementing youth protection policies and procedures (YPP), and maintaining historical registration records.
• Technical aptitude and confidence learning, using, and troubleshooting web-based registration platforms and applications.
• Strong interpersonal and cross-cultural communication skills, with the ability to work effectively with people from diverse backgrounds across a global community.
• Strong written and verbal communication skills, with the ability to draft clear and concise messages and documentation, such as registration tutorials.
• A commitment to improving the user experience, including through the registry’s mobile app, to support customer satisfaction and operational success.

What we have to offer 

• Long-term contract with annual compensation of $30,000–$32,000, commensurate with experience. The workload is seasonal and cyclical, beginning in November with event registry setup, steadily increasing through June, and tapering off in July and August with post-season data summaries and fee reconciliation.
• This position is structured as an independent contractor arrangement and does not confer eligibility for employee benefits.
• Travel (including occasional international travel) required up to 15% for site visits to event venues and on-site coordination and management of the team check-in process, to include collaborating with colleagues and volunteers to streamline and support both the check-in and the safety inspection process.

Travel expenses associated with this work will be paid separately. For inquiries or to apply (current resume and cover letter), please contact jill.zande@mtsociety.org. Application review will begin October 26th and continue until the position has been filled.